Privacy and Security Policy

Scope & Commitment

We are committed to protecting the privacy and security of personal information for our members, donors, event participants, and website users. This policy explains how we collect, use, store, and safeguard personal data in accordance with applicable laws and best practices.

Information We Collect

We may collect the following types of information:

  • Personal Information such as name, email address, phone number, and mailing address
  • Financial Information such as donation and payment details (processed through third-party providers)
  • Technical Information such as IP address, browser type, device information, and cookies
  • Engagement Information such as event registrations, membership activity, and communication preferences

How We Use Information

We use personal information to:

  • Process donations and transactions
  • Manage memberships and event participation
  • Communicate updates, programs, and relevant information
  • Improve our services, website, and user experience
  • Comply with legal and regulatory obligations

We do not sell personal information.

Sharing of Information

We may share information with:

  • Service providers such as payment processors, event platforms, and email service providers
  • Legal or regulatory authorities when required by law

All third-party providers are expected to maintain appropriate safeguards to protect personal information.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, including legal, accounting, and reporting requirements. When no longer needed, data is securely deleted or anonymized.

Security Safeguards

Our Secure Sockets Layer (SSL) software is the industry standard and among the best software available today for secure commerce transactions. It encrypts all of your personal information, including credit card number, name and address, so that it cannot be read over the internet.


We implement reasonable administrative, technical, and physical safeguards to protect personal information, including:

  • Access controls to limit data to authorized personnel
  • Secure systems and networks
  • Encryption of sensitive data where appropriate
  • Regular monitoring and review of security practices

While no system is completely secure, we take appropriate steps to reduce risks and protect information.

Cookies & Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience, analyze website traffic, and support functionality. Users may control cookie preferences through their browser settings.

Your Rights & Choices

Depending on applicable laws, individuals may have the right to:

  • Access or request a copy of their personal information
  • Request correction of inaccurate data
  • Request deletion of personal information
  • Opt out of certain communications

Requests can be submitted using the contact information below.

Changes to This Policy

We may update this policy from time to time. Updates will be posted on this page with a revised effective date.

Contact Us

For questions about this policy or our data practices, please contact membership@niaf.org